WEDDING DAY COORDINATION – WHAT FOR? FOR WHOM? WHAT IS THE PRICE? WEDDING IN KRAKOW
WEDDING DAY COORDINATION – WHAT EXACTLY IS IT?
Wedding day coordination is a service dedicated to young couples who value peace and quiet above all and want to experience their Big Day focusing only on themselves! A wedding day is usually a very complex event, both logistically and emotionally. The multitude of issues and decisions can often overshadow these beautiful moments. Here are some examples of situations in which the bride and groom are involved on or a few days before the wedding:
-> establishing a daily schedule with all subcontractors: photographer, DJ, florist, etc.
-> arranging logistics with the transport company, place and hours of picking up guests
-> settlements with subcontractors on the wedding day (many subcontractors ask for payment in cash)
-> coordination during the ceremony: when the organist should start playing, how the newlyweds enter the church, in the case of First Look at the altar – ensuring that the couple does not see each other until the last moment
-> laying out place cards, gifts for guests, menus, table plans, etc.
-> instructing the wedding hall regarding guests with dietary requirements, arranging chairs for children, etc.
-> providing assistance in the event of a failure with the wedding dress (attaching the train, sewing up holes, etc.)
-> improving the veil/train during photos, entering the ceremony
-> controlling cleanliness in the room and bathrooms
-> receiving sweets from an external company, checking the delivery
-> rescue in the event of the absence of one of the subcontractors (force majeure)
-> translation for international weddings
-> making ad hoc decisions, i.e. supervising the day’s schedule in a flexible and most beneficial way for the bride and groom
-> guiding guests and showing them the way in the case of weddings where the ceremony takes place in a place other than the wedding reception
-> taking care of plan B in every situation (rain, absence, lateness, etc.)
-> help in changing dress
-> having all the necessary things with you in case of various events (such as: safety pins, glues, strings, etc.)
I have only listed the most common situations we encounter, but there are many more. On the wedding day, the coordinator is responsible for the smooth running of the entire day, she takes on all possible stress herself, not making the bride and groom feel that something is going wrong. This is our most important role. The wedding event is one of the most important days in your life, so it is worth thinking about protecting yourself in case of unforeseen circumstances.
WHAT DOES THE WEDDING DAY COORDINATION SERVICE INCLUDE?
It is a common misconception that wedding day coordination only covers the wedding day itself. Our work begins about 2-3 weeks before the wedding, when the bride and groom send us all contracts concluded with subcontractors. After reading them, we arrange a meeting with the couple in person or online, the purpose of which is to create an outline of the day’s plan. Thanks to this scenario, the bride and groom already know how to arrange dishes, games and other points on this day. A week before the wedding, our scenario is ready and enriched with all the details (such as: contact details of subcontractors, event hours and names of cooperating companies). Thanks to such a detailed schedule, everyone knows what, where and when to do on the wedding day. There are no questions left unanswered. Our company also prepares a special checklist to gather all wedding-related issues in one place.
HOW MUCH DOES A WEDDING DAY COORDINATION SERVICE COST?
With us, wedding day coordination for the 2024 season costs between PLN 4,500 and 5,000. For weddings for over 100 people, the bride and groom always have 2 coordinators at their disposal. The payment is made in two tranches, and a contract is signed which reserves the date in our calendar.